Award Winning

Fully Integrated

No 3rd Party Plugins

The Only TRUE All-in-One Field Management Software

A Comprehensive Solution

Total Office Manager is a complete solution that includes everything you need to run your business. It includes accounting and payroll features, inventory management, job costing, scheduling, and much more. With Total Office Manager, you won’t have to worry about bouncing between different software tools – everything you need is in one place.

Customizable Workflows

Total Office Manager understands that every business is unique. That’s why we offer customizable workflows that allow you to tailor the platform to your specific needs. Whether you need to create custom invoices, track employee time, or manage your inventory in a specific way, Total Office Manager has you covered.

Robust Reporting and Analytics

Total Office Manager offers a suite of powerful reporting and analytics tools that give you real-time insights into your business performance. Whether you need to track sales, monitor expenses, or analyze job costs, our platform makes it easy to get the data you need to make informed decisions.

Affordable Pricing

Total Office Manager offers affordable pricing options that scale with your business, so you never have to pay for more than you need. We offer a variety of pricing plans that can be customized to fit your business’s specific needs and budget.

Exceptional Customer Support

At, we’re dedicated to providing world-class customer support. Our team of experts is available to answer your questions and help you troubleshoot any issues you may encounter. We offer online training resources and webinars to help you get the most out of our platform, and our support team is always just a phone call or email away.

But don't just take our word for it –
See Total Office Manager in action for yourself!

Schedule a demo today and see firsthand how our platform can help streamline your business operations and make your life easier.


Accelerate your workflow.

Don't let the complexities of running a business Overwhelm You







Field Management

Service Agreements

Choose Total Office Manager from and experience the power of a comprehensive, integrated solution that can help take your business to the next level.

Contact us today to schedule your demo!

Experience True All-In-One Software

Discover the Aptora Advantage Today!

Make the Change That Empowers Your Workers and Improves Your Business

Combine your accounting, certified payroll, scheduling, dispatching, service agreements, customer equipment mobile field management, field service management, and more into one program. Backed by 25+ years of experience delivering HVAC industry leading software solutions.


Everything you need in one place

Streamline Office Operations

Complete Customer Relations Management (CRM)
Enterprise Level Accounting
Easy Payroll Management
Integrated Marketing & Sales

Improve Your Field Operations

Flexible Job Costing
Flat Rate Pricing
Service Agreements
Custom Form Builder

Easily Manage Your Accounting Data

EGIA Powered Dashboard
Accurate Live Data
The Most Robust Reports
Create Customizable Reports

Total Office Manager® Software Features

Total Office Manager® includes everything from accounting and payroll to dispatching, service agreements, job casting, and more. One software program and one database stops double entry and improves your reporting capability.

Auto Complete

When selecting from a list, users simply type a few characters to narrow the list.

Multiple Companies and DBA

Create an unlimited number of DBA'S (doing business as). Perfect for companies with multiple divisions, but share the same tax return.

Run Multiple Instances

You can open multiple Total Office Manager® instances on the same computer. This makes it easier to multitask on payroll in one instance and dispatching on the other instance.

Keyboard Friendly

We know some of you prefer a keyboard to a mouse so we have worked hard to provide plenty of keyboard shortcuts and provide a finely tuned tab order. This will make data entry much faster.

Zip Code Database

Enter a zip code and the system automatically populates the city, state, county, and country. This database can be updated by the user. This will increase mailing address accuracy and reduce time entering records.

Add Records on the Fly

Selection lists allow you to "Add New" without exiting the form.

Three Click Rule

Total Office Manager® allows you to access any feature within 3 clicks. This makes using the software easy and fast.

Smart Lists®

Create custom contact lists from almost any database table. This feature is perfect for creating truck stock lists, phone call lists, or any other list of data that needs special attention.

User Defined Fields

Create your own data entry fields and add them to various forms.


No. Our all-in-one service management software is the complete solution for all administrative and field service tasks. 

Absolutely! Total Office Manager® is fully responsive with desktop, tablet, and mobile functionality.

Every service company thrives with an all-in-one management software like Total Office Manager®. Whether you're out in the field or in the office, our software manages all your administrative work. Now, you can spend more time doing what your company does best. See how Total Office Manager brings your business to the next level.

We build our software with ease for the end user in mind. Additionally, our support team is always available to help any technicians in the field.

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